Job Description :We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to executive leadership.

Must Have Primary Skills :

• 7+ years of Executive Assistant experience providing support to multiple executives.
• Possess advanced to expert-level proficiency in Microsoft Office applications such as Word, Outlook, Teams, Excel, and PowerPoint.
• Skilled in performing mail merges using Word, Excel, and Outlook.
• During Tax Season the requirement to work overtime, which will include weekend support. 
• Required to travel up to 10%. 
• Ability to work well with others and communicate effectively and professionally. 
• Demonstrates reliability, trustworthiness, and strives to meet professional commitments.
• Exceptional interpersonal skills, displaying a proven ability to communicate in a professional manner both verbally and in writing.
• Display excellent judgment in recognizing the limits of authority and safeguarding confidential information.
• Capable of working independently, demonstrating self-sufficiency.
• Exhibit meticulous attention to detail.
• Proactive and positive "can-do" attitude.
• Growth mindset and actively pursue personal development opportunities.
• Excel in planning and coordinating special events, meetings, and conferences.
• Project a polished and professional demeanor. 
• Possess fundamental accounting skills. 
• Display flexibility and adeptness in multitasking, adapting to changing priorities.

Nice To Have Secondary Skills :
same as primary

Proven Experience In :
Provide comprehensive administrative support to the members of the Executive Leadership Team including the President, VP of Legal & VP of Human Resources.
Review and create various documents, memos, reports, and correspondence.
Manage document filing systems and organize multiple Outlook calendars.
Calendar management by coordinating meetings, conferences, and events based on business priorities, including liaising with external parties.
Prepare professional corporate communications and presentations using PowerPoint.
Coordination of company meetings & corporate events including the ordering and distribution of tickets.
Prepare, review, track, report, and submit expense reports and invoices for the President, VP Legal & VP Human Resources.
Track and assign codes to time sheets and related invoices for investment projects.
Provide administrative assistance for procurement and accounts payable processes.
Possess basic accounting knowledge to support certain accounting reporting tasks.
Ensure the President has required business supplies
Coordinate travel arrangements.
Update, track and manage the legal billing tool, including the creation of matters and coordination with external counsel.
Respond to legal firms’ general inquiries including sourcing documentation and coordination of billing.
Coordinate translation of legal documents.
Prepare draft letters and general communications.
Book and coordinate meetings with both internal and external parties.
Send prepared correspondence on behalf of VP, Legal.
Assist Human Resources in the creation of seasonal agreements as required. Assisting with corporate functions including planning, setup, and administration.
Assisting with general office social committee activities including ordering lunches, set up and take down.